VITAC’s Offline Department: Spelling Confirmation Specialists


Our offline department captions over 57,000 prerecorded programs per year for countless networks, independent producers, and web series. With so many different proper names, terms, and places, our offline captioners have their plates full with keeping track of it all.

For example, we’ve received several inquiries from the dedicated fan base of the long-running series, Supernatural. VITAC has captioned the show since its first episode, and it’s hard to believe season 11 is airing this Fall! One of the characters’ names on the show is Castiel. The issue arises when other characters call him by his nickname. Is it spelled “Cas,” or “Cass“? While there are entire websites dedicated to this issue, how do we know it’s spelled “Cass,” and to caption it that way?

The answer is our VITAC treatment sheets! For every program, no matter how short, long, or how big or small the client, each show gets its own personal spelling confirmation sheet.

When a program is captioned for the first time, the captioner assigned to the show builds the treatment sheet, confirming every unique name, place, and term. The sheet is then utilized throughout the life of the series to guarantee consistency.

This may require some extensive research by the offline captioners. However, because not every bit of information for some of these shows is listed on the web, it’s ideal when our customers send us lists of proper names, places and unique terms, or even entire scripts of the program. In this case, that’s how we’re sure of how we spell Castiel’s nickname on Supernatural!

Sending along this type of preparation material is also a part of the FCC Caption Quality Best Practices for Video Programmers, as they are to… “To the extent available, provide captioning vendors with advance access to preparation materials such as show scripts, lists of proper names (people and places), and song lyrics used in the program, as well as to any dress rehearsal or rundown that is available and relevant.” This also applies for realtime captioning.

VITAC is committed to providing quality captions. Our offline department goes the extra mile to make sure captions are accurate and that everyone has the same viewing experience, whether they’re watching the programs with captions or not.

2 comments on “VITAC’s Offline Department: Spelling Confirmation Specialists

  1. I have not created a website yet. I am a soon-to-be graduate of Bryan University. I will be a Certified Court Reporter, my interest is not to be in the courtroom. I would lile to take my focus towards closed captioning. I am also skilled with the editing and research direction of things. I am interested in introducing myself to your company. I would be willing to set up the website at this time, pending some negotions that would lead to something workable for everyone. I am anxious to speak with someone within your department, that may be imterested in givimg me an opportunity to provide services for your company. I have been working with an Entertainment Industry. I have been providing time stamped transcriptions for audio files containing documentaries, talk shows. games shows, and television shows, and series. Their pay scale is extremely low, compared to other places that are providing similar services. I have a stenographic machine and a well equipped office. Please consider giving me an opportunity to show your compamy what I can provide. Thank you. 512-289-5483 Email I look forward to speaking with someone.